What will the conference look like when You come to Olomouc?

You will enjoy a conference as you know it from the pre-covid times.” You simply choose a panel listed in the conference program, walk in and use your PowerPoint to present your conference paper. Alternatively, you can listen to other presenters’ talks and enjoy the discussion at the end of each panel. The panel room will also have an online dimension. In addition to the presenters and audience physically present in the room, you will be able see the screenings of presentations by the online presenters. The images screened on the wall will be very similar to what you know from Zoom, through which the majority of the online participants will be joined to the conference room. Additionally, you will be able to experience Czech culture and enjoy the social life which cannot be mediated online.

As for the technicalities, there will be a camera in each room that will be recording the presenters and the audience. Those physically present at the conference will not need a laptop, but they may appreciate to have one by which, connected via the Whova application, you can communicate with those online later on, when the panel ends.

What will the conference look like when connected online?

We recommend you to download two applications, the Whova application and Zoom. Before the conference, we will provide you with a manual on how to connect to the Whova platform and how to participate in the Conference. You will be provided with an access to the platform in advance so that you can get familiar with it and then better navigate it during the conference. For those who will need it, we will provide a tutoring on how to access the Conference and how switch the different panel rooms.

Participating is easy. During the Conference, you will be connected to the Whova application (ideally via Zoom), which will provide you with a schedule where you simply choose a panel to participate in. By a simple double click you will enter the online room, as you know it from your regular Zoom meetings. This will give you a beautiful connection to the Olomouc on-site part of the conference and you will be able to see all the presenters and the audience.

If you don’t feel confident in using the applications, you will be invited to a trial conference at the beginning of September. There, we will instruct you on how to connect to the conference, to your panel and how to share your screen. We will also show you the code of conduct in the panel room, how to turn on and turn off the microphone and how to be able to test your internet connection any time you need.

If you don’t feel comfortable with dealing with the technicalities in real time, you can simply pre-record your presentation, send it to us, and we will screen it to the audience.